Electronic Pay Stubbs

June 25, 2010

M E M O R A N D U M

IRS Chapter Presidents:

 

NTEU was briefed yesterday on the movement away from paper pay stubs mailed to one’s home to electronic pay stubs.  Here is what we learned that we did not know at the time I sent you the last e-mail on this topic. 

 These electronic stubs will be posted to your NFC Employee Personal page starting on 8/29/10.  The system currently keeps records as far back as nine years and it is expected that will continue.

 That web page can be viewed from virtually any kind of computer, e.g., MAC, blackberry, etc.

 Employees will be asked to choose electronic transmission over paper, but it is their choice to remain with paper.  Moreover, they can switch back and forth every pay period if they wish.

 If you choose to print a copy of the electronic pay stub it will look exactly like today’s paper versions.

 Once an employee leaves the IRS, he or she will be able to get copies of any e-stubs by calling the employee help desk.

Finally, I have copied below the answers we received to the questions we asked.

 Based on this information, I see no need to negotiate any further over this proposed change.

 1.       Will employees have a choice between receiving them at personal e-mail addresses or will they go to their IRS address?  If the former, what guarantees are there that IRS will not use the personal addresses for other reasons or share with others?   The Employee Personal Page (EPP) does not send an email when the Statement of Earnings and Leave (SEL) is available.  The employee can log in at any time to view current or historical information.  The SEL is updated the Monday prior to the official Thursday pay day.

2.       If viewable outside of IRS, will it be viewable on a MAC? What ever type of device is being used needs to have internet access. 

3.       Obviously, those without access to computers, need access or paper stubs.   Employees only need access to the internet whether it be at work, home, library, hand held devices (blackberry, iphone, etc) 

4.       How often can the employee opt in and out of the e-stub program?  Anytime 

5.       Some employees need official looking statements for child care, mortgage, and loan income verification programs.  Let’s see a picture of what the e-stub will look like.  Can I get an official paper stub upon ad hoc requests?   The electronic versions of the pay stub look exactly like the paper copies that are mailed to the employees home. 

6.       How secure will this data be, e.g., will the employee have ready access to a near-by computer?   The National Finance Center (NFC) where EPP is located is a secure site (https).  The employee must have a log and password to enter into their EPP. 

7.       How long will the stub be stored in the e-file?  There is no limit at this time. 

8.       How easy will it be to find the link?  - very easy -- go to www.nfc.usda.gov and select the link on the main page for My EPP.   

 

 

                                    Colleen M. Kelley

                                     National President